We help you buy better and select better.

Procurement has moved from a back-office function to a strategic lever — one that determines how well an organization can weather supply and demand disruption and capture opportunities for growth. Effective procurement can reduce a company’s purchasing cost base by 8–12% on average. Promateus helps clients buy better and select better, drawing on deep knowledge of public and commercial procurement law and Canadian trade agreements, and working alongside legal experts to manage the full software and system-integrator selection process — from RFx through contract negotiation and close.

Our approach

Sound selection starts with clear, unbiased requirements — so we anchor every engagement in what the business actually needs, not what any single product happens to offer. From there we design a fit-for-purpose procurement strategy, build objective evaluation criteria, and run a disciplined, defensible process through demonstrations, scoring, and negotiation. Because we hold no reseller or implementation stake in the outcome, our advice remains focused entirely on securing the right solution and the right commercial terms for you.

Requirements & Strategy

  • Requirements gathering for ERP/software selection
  • Requirements gathering for system integrator (SI) selection
  • Procurement strategy design — single vs. multiple RFx, integrated project delivery approaches, and more
  • Alignment with public and commercial procurement law and trade agreements

RFx & Evaluation

  • Evaluation criteria for ERP/software and system integrator selection
  • Drafting of RFx documents — Request for Qualifications (RFQ), Request for Information (RFI), Request for Proposals (RFP), pre-qualifications, and related instruments
  • Terms of Reference for contracts
  • Software demonstration scripts and management of vendor demonstrations
  • Bid evaluation, scoring, and recommendation support

Negotiation & Contract Management

  • Contract negotiation leadership for software vendors and system integrators, in partnership with legal counsel
  • Terms and commercial structuring support
  • Contract performance management